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Reporting Requirements

Depending upon award type (such as grant, cooperative agreement or contract), reports are due on a recurring basis, with final reports generally due within 60-120 days of the end date. Kuali Coeus displays the frequency for various report types in View Award Report Tracking.

Report Preparation Responsibilities

Some types of reports are prepared with or submitted by central Institute administrative offices. However, the PI ultimately has responsibility for timely submission.

Submission of Final Reports and PI Responsibilities
Type of Report	Submitted by	DLCI Responsibility	Questions
Technical (Progress and Final)	PI	Submit reports to sponsor Provide report to rasaward@mit.edu	Your RAS CA
Fiscal (Financial)	VPF or DLCI, based on award terms	Respond to VPF requests for additional details as needed for travel, equipment, and other topics Prepare and submit reports, as required by award terms	VPF
Property (Equipment)	VPF Property Office	Work with the Property Office to ensure accurate tracking of all capital equipment expenditures	VPF Property Office
Intellectual Property (Invention)	RAS and TLO	Disclose inventions, discoveries, and new technology to TLOthroughout the project Verify final list of inventions, discoveries	Your RAS CA

Penalties for Late Reports

Pay attention to sponsor due dates and formatting requirements (such as RPPR) for final reports. Failure to adhere to the reporting requirements may result in:

Continuation awards to PI being delayed or canceled
Continuation awards for other MIT faculty being delayed or canceled
MIT not being paid
Early termination of award
MIT being debarred from receiving federal awards

^{Updated September 30, 2024}